Open access
Cer-Lyn Luhasaar avatar
Written by Cer-Lyn Luhasaar
Updated over a week ago

ℹ️ Overview

Open access works on the same principles as closed access. The attendees are required to authenticate themselves with their email address. The difference is that with open access, the organizer does not have to collect the registration data of the participants and create a registration list, but instead, the participant registers himself when going through the check-in gate. This means that anyone can join the event.

πŸ’‘ Use case

  • Open access can be used when the security of the event is not first priority.

  • The open access gate allows you to check that the email address entered by the participant is valid. This is useful if at the end of the event when sending newsletters, follow-ups, etc.

  • It is still possible to pre-register participants to facilitate their entry.

  • Although open access allows everyone to register, it is still possible to remove registrants from the list (only works if the participant tries to log in from a new device or browser).

  • It is very important for the organizer to have a PIN template ready. You can read more about it here.

βš™οΈ How to set up a open access gate?

To set up a gate, Worksup creates a license for the organizer, after what the gate can be configured independently under the "GATE" module (more about it HERE).

  1. Go under the "GATE" module > select Registration with authentification > Open-registration access.

    1. Fill in the following text-fields: "Greeting", "Footer", "Message to show for unregistered attendees", "Instructions to enter the verification PIN-code from e-mail".

    2. Create a registration form β†’ the instructions can be found here.

  2. Next, set up your Authentification Email Template.

    To do so:

    1. Scroll down to the end of "Gate" section > "Authentification Email Template" > Edit email template.

    2. Create the letter, by either choosing "Plain text" ("what you see is what you get" editor) or "HTML" (allows you to create custom design). Choose "Create".

Available placeholders:

  • {{email}}- participant's email address. Input comes from the email you marked on registration.

  • {{name}}- participant name

  • {{eventName}}

  • {{eventLink}}- event URL

  • {{authenticationPinCode}}**- the unique PIN code of the participant. Adding this placeholder is mandatory, otherwise the code will not be sent to the participants.

3. Choose "Update"!

πŸ–‡ Related features

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